Diplomat Dennis Ross: Cooperative Leader & Active Listener

I was inspired by Kit Cooper’s  interview with Dennis Ross, one of the most skilled diplomats in the world who was appointed by President Obama to serve as the chief envoy for Iran.

“I tell people that work with me that one of the most important skills in negotiations is active listening. I believe in not always asking questions with the purpose of getting the other side to reveal things. There is immense, untapped benefit to getting a deep understanding of what drives them and you certainly build good will with such an approach. “Why is that issue important to you? I want to understand it the way you understand it. I don’t want to have a false impression. Explain to me why that matters so much to you. Where does it come from? Why does it create an imperative?” You can’t find the underlying sources of behavior and issues unless you ask questions in this way. When people see that I am curious by being an active listener, they get a message of respect from me. And of course you have the benefit of actually learning something.”

Mr. Ross’s actions and attitude are that of a cooperative leader. Cooperative leadership is more a state of mind than a position within a company or in politics. Leaders are uncomfortable with the status quo, and live uncertain, risk filled lives and yet have a sense of belonging to the human race. They are life long learners who often serve and contribute to others. Thus people who work for them or connect with them in everyday life are uplifted and feel free. A cooperative leader really values and trusts the interdependence of relationships. Active listening is a leading characteristic of a cooperative leader and crosses all job functions. I think executives who are cooperative leaders give their companies a tremendous competitive advantage since they are open to listening and learning so are less likely to be blind sided by surprise market developments, new technology or an emerging competitor.

BTW if you want to gain great insight into Dennis Ross, check out his book, Statecraft: And How to Restore America’s Standing in the World.

Win Loss Analysis is more than Competitive Intelligence

Win loss analysis is my favorite tactical cooperative intelligence practice as it offers the best ROI of any sales intelligence tool. You gain intelligence by interviewing your customers shortly after the sales event to find out why they chose to do business with you or decided on a competitor. The data gathered combines knowledge from sales, customers, competitors, and your marketplace.

Consider these points to develop a cooperative B to B win loss process:

  • Clearly identify objectives for conducting win loss
  • Invest the time to develop the questions you want answered
  • Include Sales
  • Maintain professionalism throughout the process
  • Don’t just “survey” your customers
  • Don’t just interview losses; include wins
  • Communicate findings broadly within your company

I’ve conducted win/loss interviews and analysis for years, and enjoyed reading Ford Harding’s post, “Learning from Loss,” where he shared findings from Ken Sawka of Outward Insights about what can be obtained from conducting win loss interviews.

What I found most interesting was Ford’s experience in professional services firms where partners do the work and make or lose the sale so there isn’t a dedicated sales force.  Ford’s focus isn’t competitive intelligence so his perspective is valuable to those of us with our heads in the competitive intelligence sandbox.  He is the author of Rain Making: Attract New Clients No Matter What Your Field.  A rain maker is an employee who creates a significant amount of new business to a company. Rain Making uncovers how professional services are marketed successfully in terrific detail.  I decided to buy the book to gain the perspective of selling in professional services as I sold in the retail and telecommunications arenas. BTW Rain Making gets very good reviews on Amazon.

As a competitive intelligence professional, you will be more successful in capturing competitive data from sales if you build your emotional intelligence by gaining an understanding and empathy for the challenges and joys of their job. You will most certainly acquire this from Rain Making.  You might even give your company’s sales and PR folks some tippers from this book.

For more reading on win loss analysis consider this article, “Increasing Sales through Win Loss Analysis.”

Do you conduct win loss interviews at your company?  If so, how have you used the findings to improve your business?

Be notified when our book, Win/Loss Analysis: How to Clinch and Keep the Business You Want is published.

Don’t be a verbal pack rat!

This is inspired by Seth Godin’s post entitled, “Sorry we’re out of time.”

Here is the part which spoke to me:

“I often hear presenters who always manage to need just two more minutes than the time allows. So, instead of exiting gracefully when there’s ten seconds left on the clock, they either steal time from the next person or try to rush through six slides and their conclusion.

What a waste.

Do you save the most important part of the meeting for the end, when everyone is already standing?

Plan for the end.”

OK I am guilty as charged as I always have more than enough material to cover in a presentation right up to the end.  Why do I do this?  I am a researcher at heart and I want to impart as much information as I can so my audience gets their money’s worth.  That is what I appreciate in a speaker, lots of information flying at me.  I am a verbal pack rat, just like “ahem” the electronic and paper files that are overflowing in my office.

But does my audience really get their money’s worth from this verbal pack rat? Is it really respectful for me to barrage them with more information than they can process in the time allotted?

Thank you Seth. Verbal pack rats are often guilty of one-way communication. I never really thought about it this way. I am going to shorten my presentation material into more easily digestible bites, and think about the end, since the ending comments are often the longest lasting with audiences.  I will also leave some time for questions and interaction with the audience, which is also respectful.

This really epitomizes cooperative communication. Consider how every audience wants to be addressed with respect. Give them enough time to process the information you present and the opportunity to get answers to their questions.

Think about the end. “I’ve learned that people will forget what you said, people will forget what you did, but people will never forget how you made them feel.”  ~ Dr. Maya Angelou

Netiquette on LinkedIn

LinkedIn is primarily a business to business social network with over 30 million members as of Jan. 09.  Users have different objectives and come from different cultures on LinkedIn.  Some people use it to connect with people who they would never otherwise know.  These people benefit from the synchronicity of connecting that often happens in my field of competitive intelligence during the process of cold calling where one source tells the caller the names of additional sources. At the other end of the spectrum are those who will only connect with people they know. Remember there is an individual behind that electronic connection to avoid blunders that put you in WIFM-land. (what’s in it for me)

Here are 12 LinkedIn bad habits I find particularly annoying:

1. The writer tries to make the invitations look customized.  I see right through that, so does everyone else.  I prefer invitations that get right to the point and invite me to join a person’s LinkedIn network.  If it’s customized I like that even better and I can tell for example that s/he decided to connect with me based on something s/he read from my profile or perhaps we are in the same LinkedIn group.  If I don’t know the person that well, I appreciate knowing how we met.

2. I don’t like being solicited for non-relevant services by my direct LinkedIn connections.  That is the downside of being a LION (LinkedIn Open Networker).  Others assume that we want to receive emails that promote their business.

3. I am continually asked to LinkIn with people who I am already connected with.  Some of them send out big email blasts and ask everyone to connect with them and claim they’re out of invitations (many of them are not).

4. If you want someone to connect with you on LinkedIn, ask them.  Some people ask me to go to their profile and initiate the invitation.  They often claim to be out of invitations.  Most of them are not.  They want you to use up your invitations.

5. I don’t like being invited into LinkedIn groups that obviously are not a good match for me.  For example, many recruiters have invited me to join their recruiting group on LinkedIn.  I am not a recruiter and wish they would look more look at targeted profiles before they send out these massive email blasts.

6. I don’t like being asked to recommend someone unless I know him or her.  Some people ask me who barely know me.  It makes me feel like I’m part of their cattle drive to collect endorsements, and that they don’t care about the quality.  You can tell when an endorsement is shallow so I don’t know why anyone would want one.

7. I also get aggravated by those who thank me for connecting with them and proceed to write me a long sales pitch. If you want people to read your “thank-you for connecting note,” you need to make it personal or don’t bother!  “Thanks you for connecting: let me know how I can help you” is a “non-thank-you” note.

8. LinkedIn has a Question and Answer section.  Some people ask questions to direct people to their business and it’s really an obnoxious ploy.  You can tell by how they ask the question and look at the name of their business and title.

9. Many people’s questions are dumb.  They’re so broad that you could write a book to answer them or they’re so unclear and in such poor English that I don’t understand them.  Think! Proofread!  Remember, the quality of your answers is directly related to the quality of your questions.

10. When answering questions, answer the question in the spirit of sharing and giving.  We don’t want to read all about your business.  LinkedIn links readers back to your profile.  It’s just like people who overtly advertise their business while making a presentation.  It turns people off.  You’ll get plenty of business by giving a good presentation, just like you will if you give good answers and are declared an expert on LinkedIn.

11. I am aggravated by people on LinkedIn whose profiles tell me nothing about what they do.  They are as brief as they can be and just go back through a couple of jobs, and I know they’re older than that.  These are often the same ones who are not open to being contacted: why are they on LinkedIn?

12. At the bottom of a person’s profile, some people are only willing to be contacted if it benefits them.  Their profile reads something like this:

Contact Settings
Interested In

business deals                    job inquiries
career opportunities

Someone who is a giver will include all the Contact Settings which includes ways that person might help others:

Contact Settings
Interested In

career opportunities           consulting offers
new ventures                        job inquiries
expertise requests              business deals
reference requests             getting back in touch

So these are my Big 12 No No’s on LinkedIn.  Do you have others to add?

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